Current Students

Scholarships and Financial Aids

Spreading out tuition fees

Definition

The student has to pay his/her tuition fees according to the dates of payment defined by the financial administration of the University. However, in some particular cases, the Social Service Office can spread out the payment of the student’s fees over several months, by defining a payment schedule. This schedule is to be fixed according to the student’s real possibilities and on the basis of the social file previously submitted to the Social Service Office. The spreading out of the fees cannot exceed the end of the current semester. However, in extreme cases and after having meticulously examined the student’s social file, the Office’s Director can define a schedule that exceeds the current semester or academic year.

Procedure

The student who wants to spread out his/her tuition fees, according to a different schedule from the one defined by the University’s financial administration, should get the preliminary approval of the Social Service Office. The student has therefore to visit the Social Service Office at the beginning of every semester so that his/her tuition fees are registered on his/her account.

After examining the student’s case and after the approval of the Social Service Office, a detailed record card of the student’s personalized payment is signed by the student and/or by his/her financial guardian.

Reduction of tuition fees
Students who can benefit from this reduction:

USEK’s directive has defined eight categories of students eligible for tuition fee reductions (no reduction can be applied upon the registration fees). These categories, the reduction percentage, the period during which the student has to file his/her request to the Social Service Office, are all detailed in the following table. It is worth mentioning that the defined reductions can never be applied to the first payment of each semester.

However, the Social Service Office has the right to cancel the granted reduction if the student is on probation.

Categories of students who can benefit from a reduction:

1. Students who are members of the same family, simultaneously registered at the University.

  • 2 brothers/sisters: Reduction percentage 10%
  • 3 brothers/sisters: Reduction percentage 20%
  • 4 or more brothers/sisters: Reduction percentage 30%

(P.S.: Every person benefits from this reduction)

Periods for filing requests to the Social Service Office:
  • For the Fall semester: from registration day until October, 31;
  • For the Spring semester: from registration day until March, 15.

Required documents:
  • A completed form of the studies allocation requests, for students from the same family simultaneously registered in the University, is to be printed from the USEK site, the Intranet or the Social Service Office’s secretariat (1 form per family and per academic year)
  • A recent familial civil status record
  • A non-official grades statement for each student.

2. Employee at Usek

  • Employee at USEK : Reduction percentage 75%
  • Son or daughter of an employee at USEK : Reduction percentage 75%

Periods for filing the demands to the secretariat of the Human Resources Office:
  • For the Fall semester: from registration day until October, 31;
  • For the Spring semester: from registration day until March, 15.

Required documents: 
  • A completed form of the studies allocation demand is to be printed from the USEK site or the Intranet and filed at the secretariat of the Human Resources Office (1 form per academic year).

3. Teacher at USEK

  • A full-time teacher at USEK / son or daughter of a full-time teacher at USEK: Reduction percentage 75%
  • A part-time teacher at USEK / son or daughter of a part-time teacher at USEK: Reduction percentage 50%
  • Contracted teacher (12h and more) / son or daughter of a contracted teacher (12h and more): Reduction percentage 40%

Periods for filing the demands to the secretariat of the Teaching Staff Office:
  • For the Fall semester: from the registration day till October, 31;
  • For the Spring semester: from the registration day till March, 15.

Required documents:
  • A completed form of the studies allocation demand is to be printed from the USEK site or the Intranet and filed at the secretariat of the Teaching Staff Office (1 form per academic year for teachers, 1 form per semester for contracted teachers).

4. Son or daughter of an employee / Son or daughter of a full-time teacher / Son or daughter of a contracted teacher registered in the School of Music:

Reduction percentage 15%

Periods for filing the demands of employees to the secretariat of the Human Resources Office and the demands of teachers to the secretariat of the Teaching Staff Office:
  • For the Fall semester: from registration day until October, 31;
  • For the Spring semester: from registration day until March, 15.
Required documents:
  • A completed form of the studies allocation demand is to be printed from the USEK site or the Intranet and filed by employees at the secretariat of the Human Resources Office (1 form per academic year), by teachers at the secretariat of the Teaching Staff Office (1 form per academic year for full-time teachers, 1 form per semester year for contracted teachers).

5. Student Jobs

Reduction Percentages:
  • The reduction percentage is calculated according to the number of working hours per semester (5h = 265$, 10h = 525$ and 15h = 790$).

Periods for filing the request to the Social Service Office:
  • During the period defined for the submission or renewal of the social file, between the 1st of April and the 30th of June of the current year, so that the student can benefit from a reduction the following year.

Required documents:
  • The completed form of the student job demand, which is part of the appendix of the social file presented to the Social Service Office.

6. Students who are members of a sports team at USEK

Reduction Percentage: 15%

Periods for filing the request and required documents:
  • Refer to the Sport’s Service.

7. Students who present a social aid request

Reduction percentage:
  • The reduction percentage is calculated according to the family’s socio-economic situation.

Periods for filing the request to the Social Service Office: 
  • From the 1st of April till the 30th of June.

Required documents:
  • The completed social file to be taken from the University’s Intranet (http://myusek –Social Service Office) or from the website (http://www.usek.edu.lb – Social Service Office) + the required documents listed at the end of the file.

First year students in the undergraduate studies program cannot benefit from a reduction except in cases considered extreme by the committee of the Social Service Office.

Students should be in cycle I. Exceptions are the students of Philosophy and Letter Faculties (translation section), who are eligible to present their file, even in cycle 2.

However, the Social Service Office has the right to cancel the reduction granted in the following cases:
  • False data given by the student to the Social Service Office
  • Disciplinary measures against the student
  • Student on probation

The students registered in one of the three Regional University Centers of USEK benefit automatically from a 20% reduction on their tuition fees (this reduction is not applied to the registration fees); If they benefit from another reduction, according to one of the aforementioned criteria, this reduction will be applied to the remaining 80%, after having withdrawn the first 20%.
Procedure for presenting a social aid request

A. Withdrawal and completion of the social file

Every student who wants to present a social aid request, in order to benefit from a reduction on his/her tuition fees, must submit a social file to the Social Service Office. This file must be downloaded from the University’s Intranet (http://myusek – Social Service Office), from the website (http://www.usek.edu.lb – Social Service Office) or by clicking on the following link <dossier social> printed integrally, and completed manually by the student and his/her parent(s) (or his/her guardian) who should both sign the demand. All the required documents listed at the end of the social file must be presented with the request.

B. Submission of the social file to the Social Service Office

Reduction demands are submitted beforehand: the social files must be presented to the Social Service Office between the 1st of April and the 30th of June of the current year, so that the student can benefit from a reduction the following year.

C. Meeting with the social assistant

The student must go to the secretariat of the Social Service Office during the aforementioned period, in order to fix a meeting with the related social worker. After having submitted the social file, the Social Service Office’s secretary will arrange a meeting between the student and a social worker at USEK; the presence of the parent(s) (or guardian) might be required for this meeting. The information given in the file or verbally during the meeting is confidential. Any false data given to the Social Service Office might lead to a cancellation of the reduction on the tuition fees given beforehand to the concerned student. After that, the social worker evaluates the modalities to adopt for the examination of the file: examining the academic file of the concerned student, consulting the Dean / Director of the unit he/she is attached to, home visits (the student agrees, by signing the social file, to accept home visits from a social worker of the University), etc.

D. Decision committee

The final decision regarding the reduction of the tuition fees and its percentage is taken by a committee formed from a multidisciplinary group. It is worth mentioning that no reduction is automatically renewed; the approved reduction is valid for one academic year.

Cumulation
If a student falls in more than one of the aforementioned categories, only the higher reduction will be applied; meaning that students cannot cumulate the reductions and will only benefit from the higher one.

If a student benefits from a reduction given by the Social Service Office and, after that, gains an excellence scholarship or works at USEK in a Student Job, the Social Service Office defines the amount of the global reduction, taking into account the socio-economic situation of the concerned student.

Application Modalities
The Social Service Office has the right to cancel given reductions in the following cases:
  • False data given by the student to the Social Service Office
  • Disciplinary measures against the student
  • Student on probation

For further information, the student can visit the Social Service Office or send an email to the following address servicesocial@usek.edu.lb
Holy Spirit University of Kaslik
Tel.: (+961) 9 600 000
Fax : (+961) 9 600 100
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