Graduation Procedure

At the end of each semester, the University holds the graduation ceremony of the final year students who have met the requirements at degree level.

However, students have the right to suspend their graduation in case they were willing to re-enroll in the Summer semester/session to repeat a course and increase their GPA. In order to do so, students should visit the Registrar Office to put an end to the graduation procedure as soon as they receive the notification of the ongoing graduation process. The academic unit to which students are affiliated should approve the suspension request.

The University has the right to cancel a suspended academic career and issue a diploma/degree to the related students after 2 consecutive semesters of suspension.

Procedure for Issuing Diplomas/Degrees

In their diploma request (parchment; degree certificate; academic transcript) either requested online or to the Registrar Office, students should make sure the personal data included in their file (name, surname, date and place of birth, etc.) is correct, and then, in case of error, proceed with the necessary corrections (especially uppercase, lowercase, accents, spaces). Students are required to submit legal documents justifying their modifications.

Graduation Ceremony

Students intending to participate in the graduation ceremony are required to complete the related request online or at the Registrar Office.

At the end of the Summer session/semester, the academic authorities of each Faculty/Institute check whether the students, who have submitted a degree request, meet the requirements of their respective curricula of their Faculty/Institute. Students who meet these requirements are allowed to take part in the graduation ceremony.

Students who have their request rejected will be notified by the Academic Secretary of their Faculty/Institute, who will state the reasons which prevent them from graduating.

Issued Documents and Fees

To certify that a student has succeeded in a program, USEK delivers 1 diploma/degree on parchment. The parchment is labeled in both Arabic and French, or Arabic and English languages.

However, fees, which are available on the University website, are required for each certified document from the related authorities.

Therefore, a student has to pay these fees at the Accounting counter for every request for an official document (and/or a true copy):

• Official registration certificate (in English, French and/or Arabic).
• Official diploma certificate (in English, French and/or Arabic).
• Official academic transcript (delivered in French only).

Collection of a Diploma/Degree (Parchment) and Certificates

Students should collect their degrees and certificates from the Registrar Office. They are required to turn up in person, submit their national identity card and sign a special register.

A student who cannot collect these documents in person, for any reason, is entitled to delegate a representative, by complete in the relevant form granting permission. The representative should submit the student’s ID along with his/her commission, which will be saved in the student’s file.

National and international mailing services are ensured, in case of need, through the Registrar Office.
USEK reserves the right not to deliver a student’s degree and certificates if he/she is in any irregular situation with the Library and/or the Financial Administration.

Replacement of a Diploma/Degree Parchment

A new parchment may be issued only when a mistake is found on the original one. The new parchment will be handed over to the person involved, in exchange for the original one, without any additional fees.

However, a student can request more than an official certificate of end of studies, document equivalent to the parchment.